Interesting Facts

A zone project is a type of work carried out by Facilities or contracted that involves more than one trade and/or coordination. These typically include projects under $500,000.

Since September, 2006 Campus Recycling has recycled close to a half million beverage containers

Process 40,000 work requests a year

The team of project managers are the main contact between you and the construction crew working on your project. Your project manager will communicate with you throughout the project on a variety of matters including estimates, schedules and any changes. The project manager also works closely with the engineering group, zone managers, planners, schedulers and facilities trades to ensure that university standards are met on all construction projects.

The project process is developed to assist the project team in planning actions, organizing resources and initiating activities to achieve specific project goals within a given time frame. Click below to learn more about each step within the zone project process.


To start the project process please complete INITIATE A PROJECT. This form is submitted online and received by the Customer Service Centre. Projects may be initiated by a college or department, or an individual who has authority to access a source of funding. If the request is identified as a project, the request is directed to the Project Manager.


Once the scope of work has been established by the PM, the request is then forwarded to the Estimating department, unless the client has requested that the project proceed without an estimate. An Estimator will conduct a site visit (as needed). After an estimate has been compiled, the Estimator meets with the PM to review scope and costs. The PM then meets with the client to ensure all components of their request have been captured and to obtain authorization to proceed.

Project Manager

The Project Manager assigned to the project serves as the primary point of contact with the client, maintaining communication throughout the project lifecycle, keeping the client informed, reviewing progress and new information as necessary. The Project Manager engages with architectural/electrical/mechanical and controls designers and either facilities trades people or external contractors to develop the design and refine/confirm estimates.


The Project Manager will schedule a start-up meeting with either FMD trades or an external contractor. This meeting will include a review of the work, expected construction schedule, inspection notifications, safety requirements and any other issues with the construction. The Project Manager will also confirm the schedule with the client and keep the client notified of any changes to the schedule or to the estimate. The Project Manager also ensures that all deficiencies are completed prior to the project close-out.

Project Impacts/Close Out

At the end of the project, the Project Manager will review the estimate, ensure all invoices have been received and submitted to accounting for client invoicing. The Project Manager is also responsible for ensuring all as built drawings are provided to update records.